Board Reporter

Would you like to learn more about the internal operations of county government? Become a Board Reporter for Pinellas County! Ideal candidates have excellent computer skills, are highly organized, write with a keen attention to detail, and have worked closely with government boards and committees.

This is advanced professional work recording and preparing minutes for various county boards and committees. Employees in this class record notes of proceedings on laptop computers using digital audio recording equipment and software, and interpret and summarize verbatim transcripts, and condense them into minute form.

Opportunity for some remote work after training is completed. The position is generally Monday - Friday, however, some meetings are held outside of normal business hours.

Our benefits rank among the top in the area!

Comprehensive medical coverage at a low cost:

2024 Medical Plan Premiums

Choose from two medical plans which offer the same low premiums and include medical care, prescription coverage, behavioral/mental health and vision care.

Coverage

Biweekly Cost

Employee Only

$13.09

Employee and Spouse or Domestic Partner

$151.16

Employee and Child(ren)

$120.60

Family

$247.67

Benefits package includes health, vision, prescription, dental, life insurance, disability, and Flexible Spending Account (FSA) options
Florida Retirement System (FRS): Choose the Investment Plan or Pension Plan
Generous leave time including 9 to 11 paid holidays, 2 floating holidays, 2 personal days (pro-rated), and 15 days of annual leave the first year
Tuition reimbursement up to $2,800 per year
Wellness Program including a Wellness Center, gym discounts, and classes.
Deferred compensation plans from four providers
To learn more, see What We Offer

Essential Job Functions

Prepare accurate verbatim transcripts
Compose accurate and concise minutes by utilizing transcripts, audio recordings, and backup materials
Ensure pertinent data is included in minutes and that information is accurately reflected as a matter of public record

Position Specific Requirements

Experience - secretarial or advanced clerical experience.

4 years of experience as described above; or
Associate degree and at least 2 years of experience as described above; or
Bachelor’s or higher-level degree and some experience as described above.

Additional Requirements

Ability to accurately type at 55 words per minute
Ability to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations
Must be able to travel to frequent meetings held in a variety of locations across the County

Highly Desirable

Possess skills and abilities to attend and record, using a digital audio recording system, meetings of various boards and committees for the purpose of preparing transcripts and minutes
Possess skills to prepare follow-up agendas summarizing actions taken by the Board of County Commissioners
Possess knowledge, skills, and abilities to compose minutes by utilizing transcripts, audio recordings, and backup materials
Knowledge and skill in minute taking for government committees highly desired

Knowledge, Skills and Abilities

Knowledge of business English and grammar, spelling, arithmetic and modern office practices, procedures and equipment
Skill in the use of small office and computer equipment
Ability to prepare documents, compose letters and memoranda, and interpret and summarize verbatim transcripts and condense them into minute form
Ability to understand and carry out moderately complex oral and written instructions and make decisions in accordance with rules and regulations
Ability to understand and follow oral and written instructions and to express oneself clearly and concisely, orally and in writing
Ability to receive detailed information through oral communication
Ability to establish and maintain effective working relationships with other employees and the public

Physical/Mental Demands

This is light work which requires exerting up to 50 pounds of force occasionally (wireless kit), and/or up to 10 pounds of force to move objects. Additionally, the following physical abilities are required:

Balancing: Maintaining body equilibrium to prevent falling while walking, standing or crouching on narrow, slippery, or erratically moving surfaces. The amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.
Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms. Body agility is emphasized.
Crawling: Moving about on hands and knees or hands and feet.
Crouching: Bending the body downward and forward by bending leg and spine.
Feeling: Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
Grasping: Applying pressure to an object with the fingers and palm.
Handling: Picking, holding, or otherwise working, primarily with the whole hand.
Kneeling: Bending legs at knee to come to a rest on knee or knees.
Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
Pulling: Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.
Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
Reaching: Extending hand(s) and arm(s) in any direction.
Visual ability: Sufficient to effectively operate office equipment including copier, computer, etc.; and to read and write reports, correspondence, instructions, etc.
Hearing ability: Sufficient to hold a conversation with other individuals both in person and over a telephone; and to hear recording on transcription device.
Speaking ability: Sufficient to communicate effectively with other individuals in person and over a telephone.
Mental acuity: Ability to make rational decisions through sound logic and deductive processes.
Stooping: Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
Repetitive motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
Standing: Particularly for sustained periods of time.
Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.

Working Conditions

Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.