Editor

As the Proposal Editor, you will proof documents, rewrite and edit documentation, and prepare all forms required for bids on the Proposals team.

Job Description

We are looking for a Proposal Editor to proofread and edit documents to detect and correct errors in spelling, punctuation, and syntax, and preparing, rewriting, and editing copy to improve readability. This position will be full-time and remote and is an FTE opportunity.

What You’ll Do

Proof documents to detect and correct errors in spelling, punctuation, grammar, and syntax
Rewrite and edit documentation to improve readability and ensure consistency of language, themes, and CAI brand standards
Edit at a speed of 8-10 pages an hour
Prepare all forms required for bids; prepare response outline documents to map skeleton of response; format and proofread all included resumes, etc
Verify facts, dates, and data, using standard reference sources
Obtain special bid requirements such as certificates of insurance, bid bonds, certifications, etc
Experience working with and combining multiple documents (potentially in different formats – Word, Excel, Adobe) to create final submittal document(s)
Perform submittal process including printing/binding/shipping activities
Support multiple proposal managers and stakeholders across the enterprise
Routinely check procurement websites when bid is underway and distribute any amendments to the team
Maintain record of proposal activities and tasks using current tools
Engage with Proposals Managers to manage and document administrative needs, set schedule, and engage with required stakeholders to ensure completion of all proposal tasks. Assist Proposal Managers throughout the response period
Perform intake of all new RFx documents, set up SharePoint/Teams sites, assign permissions, and manage charge codes related to each proposal
Review RFx docs for questions pertaining to duties; alert proposal manager to potential issues
Able to manage multiple tight deadlines and flexible in working hours.
Support proposal and sales development activities in planning and preparation for RFxs
Maintain solid work habits; work independently
Work under pressure often, particularly with time limitations

Required

What You’ll Need

3 to 5 years of experience in a fast-paced environment, managing large production and high value proposal responses or other significant editing and production tasks
Bachelor's degree in English, Journalism, Communications, or related field
Proficient in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) and Adobe
Excellent writing, editing, and proofreading skills
Excellent communication and interpersonal skills
Ability to meet deadlines and work in a fast-paced environment
Ability to multi-task while problem solving with attention to detail

Preferred

Understanding of proposal management tasks and processes
Knowledge of proposal tools a plus

Physical Demands

Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state, and local standards
Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.
Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor.