Acting Editorial Operations Director

Condé Nast is a global media company, home to iconic brands including Vogue, GQ, Glamour, AD, Vanity Fair and Wired, among many others. Our award-winning content reaches 84 million consumers in print, 367 million in digital and 379 million across social platforms, and generates more than 1 billion video views each month.

We are headquartered in London and New York, and operate in 31 markets worldwide, including China, France, Germany, India, Italy, Japan, Mexico & Latin America, Spain, Taiwan, the U.K. and the U.S., with local licence partners across the globe.

The Role

We are seeking an organised self-starter to lead the editorial workflow at British GQ for this maternity cover. You'll be working closely with the Global Director of Editorial Operations and the Deputy Global Editorial Director across multiple platforms, from print and digital to commercial and events.

The perfect candidate is a great communicator and an efficiency expert, able to build consensus and trust while delivering pastoral care to the team and consistently getting things done. You’ll also manage the brand’s deadlines, production cycle, contracts and rights, budget and processes while overseeing the completion of all editorial operations.

What will you be doing?

Oversee print production and page workflow in coordination with the production team, ensuring that deadlines are set and met for copy filing and page design

Work across departments – editorial, events, commercial, video, production and more – to ensure the smooth operation of British GQ

Manage print and digital content budgets, plus operating expenses

Liaise with the brand's commercial and consumer departments

Liaise with HR, Accounts, Systems and Tech, PR and Communications

Negotiate and liaise on freelancer contracts and source freelancers for busy periods

Deal with complaints and queries, internally and externally

Facilitate communication across groups to ensure work is happening in sync

Partner with Deputy Global Editorial Director and HR to enhance staff culture by fostering ongoing communication regarding key initiatives, and serving as a resource for the editorial staff to help resolve challenges swiftly

Support the Global Director of Editorial Operations in rolling out operations initiatives

Work closely with US and European counterparts to ensure production is in sync

Maintain the UK team’s editorial calendar and lineup

Approve UK content invoices

Update British GQ media packs with commercial

Work with commercial to shape editorial content around events and awards

Negotiate UK rights agreements in close consultation with Business Affairs

Liaise with UK sales and marketing teams on local content requests, track sold sponsorships and ensure all sponsored editorial content deliverables are met

Oversee local staff onboarding and ensure best practices are in place

Manage local UK HR issues

Help executive assistant to manage work experience placements

Manage legal queries on editorial content between internal and external lawyers

Encourage collaboration between digital and GQ Recommends teams

Ensure commercial deliverables for sponsors of British GQ events are completed

Build editorial processes to ensure a smooth workflow

Implement IT systems and ways of working in the team on behalf of the company

Lead editorial production meetings and visuals meetings with the team

Have regular one-to-ones with heads of department to discuss challenges

Organise quarterly team meetings and agenda

Work closely with and help manage the executive assistant

Onboard freelancers and ensure the team are well staffed to hit targets

Manage advert placement, dummy approval and cover versions and prices

Manage advertiser credits closely with the style projects editor

Anticipate future challenges and workflow bottlenecks, and provide solutions to solve

Manage the deadlines and workflow for UK fact-checking and top-editing

Manage the deadlines and workflow for multi-market collaboration stories

Work with The Talent Group to book talent photoshoots for the editorial lineup

Explore new ways of working and stay on top of new technologies and systems

Ensure the team receives training when needed, for example, legal and media.