Last Updated: September 17th, 2024
For members of the media, Qwoted's mission is to facilitate connections with experts instantly, sparing your inbox from PR spam and diversifying your sources all in one place. Qwoted also helps PR professionals and Sources build relationships with the media, including by reviewing questions from media members, and by pitching themselves, their products, companies, or clients as experts.
All active profiles on Qwoted are public and transparent. To deliver value to our community and protect it against spam, it is essential for Qwoted platform users to know with certainty the identity of other users with whom they interact. Users who elect to change their profile to a private setting will no longer be visible to the Qwoted community and thus the majority of the features that Qwoted provides will no longer be available to those users.
We collect personal information about the following categories of individuals:
In this Privacy Policy, we refer to these individuals collectively as “users.”
Qwoted collects personal information that users provide about themselves (for example, experts who sign up for the platform), and about each other (for example, PR professionals who represent experts and provide information about their clients), and about others (for example, users who provide information, such as contact details, about media members who do not currently use the Qwoted platform). We also collect information automatically when users interact with our services and from other third party sources.
We, our service providers, and our advertising partners automatically log information about users’ interactions with our services and communications, such as:
We may collect this information using cookies, pixels, web beacons, and other similar technologies. For more information, please visit our Cookie Policy.
We may collect personal information from other third-party sources, including:
Publicly available information. We may collect publicly available information from third party websites, such as social media sites, corporate websites and public records. This information may include contact details and professional background about experts and PR professionals.
Other marketing partners. We may also collect personal information from social media providers (e.g., when you interact with our pages or content on other platforms) and from other partners that help us market and promote our services.
We may combine the information we collect from these sources with other information we maintain about users.
We use personal information for the following purposes:
Service delivery, including to:
Research and development, including to:
Marketing and advertising, including to:
Market our services and other services that we believe may be of interest to our users; users may opt out of our marketing communications as described in the “Opt out of marketing communications” section below.
Interest-based advertising. We engage our advertising partners, including third
party advertising companies and social media companies, to advertise our and our customers’ and partners’ services. We
and our advertising partners may use cookies and similar technologies to collect information about users’ interaction
(including the data described in the “Automatic data collection” section above) over time across the web, our
communications, and other online services, and use that information to serve online ads.
Compliance and protection, including to:
We may share personal information with:
Service providers. Companies and individuals that provide services on our behalf or help us operate our services or our business (such as hosting, information technology, customer support, email delivery, and website analytics services).
Managing entities. When users participate on our platform on behalf of their employer or another entity, that entity has access to the users’ account information and personal information.
Advertising partners. Third party advertising companies, including for the interest-based advertising purposes described above, that may collect information on our website through cookies and other automated technologies.
Professional advisors. Professional advisors, such as lawyers, auditors, bankers, and insurers, where necessary in the course of the professional services that they render to us.
Authorities and others. Law enforcement, government authorities, and private parties, as we believe in good faith to be necessary or appropriate for the compliance and protection purposes described above.
Business transferees. Acquirers and other relevant participants in business transactions (or negotiations for such transactions) involving a corporate divestiture, merger, consolidation, acquisition, reorganization, sale, or other disposition of all or any portion of the business or assets of, or equity interests in, Qwoted or our affiliates (including in connection with a bankruptcy or similar proceedings).
The goal of our platform is to allow experts, their representatives, and demand-side clients to interact. In this interaction, users will share information with each other. We facilitate that data sharing, so when individuals use our services, these individuals direct us to share information about themselves. Depending on how users use the services, they may share personal data with:
Make certain aspects of the user’s profile private. To deliver value to our community and protect it against spam, it is essential for Qwoted platform users to know with certainty the identity of other users with whom they interact. Users who elect to change their profile to a private setting will no longer be visible to the Qwoted community and thus the majority of the features that Qwoted provides will no longer be available to those users.
Claim profile. Users that do not have accounts on our platform can, at any time, claim their profile to make corrections or updates, make certain aspects of the profile private, or remove the profile from our platform. To claim your profile, please click “Claim Profile” in the footer of our website.
Opt out of marketing communications. You may opt out of marketing-related emails by following the opt-out or unsubscribe instructions at the bottom of the emails you receive from us. You may continue to receive service-related and other non-marketing emails.
Online tracking opt-out. There are a number of ways to limit the tracking of your online activity and collection of device data through automated means, which we have summarized below:
Blocking cookies in your browser. Most browsers let you remove or reject cookies, including cookies used for interest-based advertising. To do this, follow the instructions in your browser settings. Many browsers accept cookies by default until you change your settings. For more information about cookies, including how to see what cookies have been set on your device and how to manage and delete them, visit www.allaboutcookies.org.
Blocking advertising ID use in your mobile settings. Your mobile device settings may provide functionality to limit use of the advertising ID associated with your mobile device for interest-based advertising purposes.
Using privacy plug-ins or browsers. You can block our websites from setting cookies used for interest-based ads by using a browser with privacy features, like Brave, or installing browser plugins like Privacy Badger, Ghostery, or uBlock Origin, and configuring them to block third party cookies/trackers. You can also opt-out of Google Analytics by downloading and installing the browser plug-in available at: https://tools.google.com/dlpage/gaoptout.
Platform opt-outs. The following advertising partners offer opt-out features that let you opt-out of use of your information for interest-based advertising:
Advertising industry opt-out tools. You can also use these opt-out options to limit use of your information for interest-based advertising by participating companies:
Note that because these opt-out mechanisms are specific to the device or browser on which they are exercised, you will need to opt-out on every browser and device that you use.
Please note that some Internet browsers may be configured to send “Do Not Track” signals to the online services that you visit. We currently do not respond to “Do Not Track” or similar signals. To find out more about “Do Not Track,” please visit https://www.allaboutdnt.com.
Our platform contains links to websites and other online services operated by third parties. For example, the platform features links to certain media brands, PR agencies, and others. In addition, our content may be integrated into web pages or other online services that are not associated with us. These links and integrations are not an endorsement of or representation that we are affiliated with any third party. We do not control websites or online services operated by third parties, and we are not responsible for their actions.
We employ a number of technical, organizational, and physical safeguards designed to protect the personal information we collect. However, no security measures are failsafe and we cannot guarantee the security of personal information.
Please note that we cannot prevent users or third parties from collecting information on Qwoted, including by automated means, scraping, etc. We are not responsible for the actions of these users or third parties. Additionally, some of our users may retain third parties to use our platform on their behalf. In such case, and as described in our Terms of Service — users are responsible for the actions of any third parties they authorize to use the platform on their behalf.
Our services are not intended for use by children. If we learn that we have collected personal information through our services from a child under 13 without the consent of the child’s parent or guardian as required by law, we will delete it.
We retain personal information only for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements, to establish or defend legal claims, or for fraud prevention purposes. To determine the appropriate retention period for personal information, we consider the amount, nature, and sensitivity of the personal information, the potential risk of harm from unauthorized use or disclosure of personal information, the purposes for which we process personal information and whether we can achieve those purposes through other means, and the applicable legal requirements.
We reserve the right to modify this Privacy Policy at any time. If we make material changes to this Privacy Policy, we will provide a notification by updating the date of this Privacy Policy and posting it on the website.
You can reach us by email at support@qwoted.com or at the following mailing address:
Qwoted, Inc.
114 E. 25th Street, Ground Floor; New York, NY 10010
Users who are residents of the European Economic Area, the United Kingdom, or Switzerland (collectively, “Europe”) may have additional rights described in this Notice to European Residents, to the extent the European data protection laws apply to our interactions with those users.
Data rights. European Users may have the following rights with respect to data for which we are the “controller”:
Access. Request that we provide the user with information about our processing of the user’s personal information and give the user access to their personal information.
Deletion. Request that we delete the personal information that we maintain about the user.
Correction. Request that we update or correct inaccuracies in the user’s personal information.
Portability. Request that we transfer a machine-readable copy of the user’s personal information to the user or a third party the user designates.
Restriction. Request that we restrict the processing (including sharing) of the user’s personal information, including the sharing of the data with our customers.
Objection. Object to our reliance on our legitimate interests as the basis of our processing of the user’s personal information that impacts their rights.
Applicable law may limit these rights, for example, by prohibiting businesses from providing certain sensitive information in response to an access request and limiting the circumstances in which they must comply with a deletion request. If we decline a request, we will explain why we took that action, subject to legal restrictions.
The “How We Use Personal Information” section above sets out our data processing purposes. We will only process personal information if we have a lawful basis for doing so. Lawful bases for processing include consent, contractual necessity, and our “legitimate interests” or the legitimate interest of others, but will depend on the type of personal information and the specific context in which we process it. However, the legal bases we typically rely on for each category of processing activity are set out below.
| Processing Purpose | Legal Basis |
|---|---|
| Service delivery | Processing is necessary to perform the contract governing our provision of services in connection with the services or based on our legitimate interest in providing the services you access and request in connection with the services. These services include facilitating users’ ability to share information about themselves and others on our platform. Where applicable, we ensure that our legitimate interests are not outweighed by the rights of users by collecting and displaying primarily publicly-available professional information that facilitates the services we provide to users. |
| Research and development | These activities constitute our legitimate interests. We do not use personal information for these activities where our interests are overridden by the impact on the individual (unless we have the individual’s consent or are otherwise required or permitted to by law). |
| Compliance and protection | These activities constitute our legitimate interests. We do not use personal information for these activities where our interests are overridden by the impact on the individual (unless we have the individual’s consent or are otherwise required or permitted to by law). Processing is also necessary to comply with our legal obligations. |
| Marketing and advertising | These activities constitute our legitimate interests. We do not use personal information for these activities where our interests are overridden by the impact on the individual (unless we have the individual’s consent or are otherwise required or permitted to by law). |
| With user’s consent | Processing is based on your consent. Where we rely on the user’s consent, the user has the right to withdraw it at any time. |
We are headquartered in the United States. To provide our services and operate our website, it is necessary for us to process personal information in the United States.
If we transfer personal information across borders such that we are required to apply appropriate safeguards to personal information under applicable data protection laws, we will do so. Please contact us for further information about any such transfers or the specific safeguards applied.
Controller and European Representatives. Qwoted, Inc. is the controller of your personal data processed in connection with the services. Our contact information is as follows:
Qwoted, Inc.
114 E. 25th Street, Ground Floor; New York, NY 10010
+1 (917) 765-9411
support@qwoted.com
We have appointed DataRep as our representative in the European Union and the UK for data protection matters. If you want to pose a question regarding our processing of your personal information or otherwise exercise your rights in respect of such processing, you can contact DataRep by:
Using the online webform available at www.datarep.com/qwoted
Sending a letter to one of the addresses listed below. Please note:
| Ireland | DataRep, 77 Camden Street Lower, Dublin, D02 XE80, Ireland |
| United Kingdom | DataRep, 107-111 Fleet Street, London, EC4A 2AB, United Kingdom |
On receiving your communication, DataRep may request evidence of your identity, to ensure your personal information is not provided to anyone other than you. If you have any concerns over how DataRep will handle your personal information required to undertake its services, please refer to www.dpr.eu.com/legal-privacy.