Live Experience Manager

POLITICO’s mission from the very beginning was to win the audience. We dedicate ourselves to providing accurate, non-partisan, impactful information to the right people at the right time so that they can act with confidence and speed. We experiment to avoid being disrupted and we have fun disrupting others. And we are not afraid to risk failure if it means being the best at what we do.

POLITICO seeks a Live Experience Manager to support the POLITICO Live events team on the production of high-profile, newsworthy events, programs, and experiences for the organization. This position plays a critical role in establishing an elevated brand presence and executing a high-caliber delivery and production of events for multiple editorial franchises, key moments, global initiatives, the POLITICO brand, and more as determined by the business. The ideal candidate has great attention to detail, a passion for events, is an organization and logistics wizard, and is nimble, creative and savvy in planning against a fast-paced calendar of events.

The ideal candidate is a self-starter, highly responsive and communicative, who thrives in fast-paced environments and can bring new ideas to life in a big way. We are looking for a highly resourceful individual who is self-motivated, agile, and entrepreneurial, with a proven track record of producing high-caliber events, big and small, at an exciting moment for the organization.

What You'll Do:

Create innovative, high-caliber event productions for POLITICO Live events designed to display POLITICO’s brand and editorial content, tell client stories, and engage POLITICO’s event community of target influencer audiences, VIPs, and strategic clients
Drive smart and repeatable event logistics and planning across events that can be tailored and/or optimized based on the needs and unique requirements
Manage logistics for all POLITICO Live events, including, but not limited to, venue selection, audio-visual vendors, creative design, budgeting, marketing and promotional activities, event load in and out, registration management, speaker booking support, and other operational needs
Translate the purpose and goals of each event into the event design and experience; help define production standards and lead logistical plans for event experiences tailored to individual organizational needs or client goals for programming like summits, global key moments, single sponsor programs, special sponsor activations, etc
Maintain and/or build new relationships with vendors including, but not limited to, caterers, venues, designers, audio-visual vendors and production companies; assist in the selection, negotiation, and contracting of vendors, creative design, and conduct site visits as needed
Support POLITICO Live by working across internal departments, including editorial, sales, marketing, design, and with clients, speakers, and vendors to plan and produce live and virtual events for the organization; collaborate with key stakeholders to understand strategies and execute ideas that come to life at POLITICO events; build timelines, manage agendas, communicate updates, and run planning calls to keep stakeholders on track and accountable
Drive exceptional project management standards for events, including the ownership of timelines and templates, driving best practices, upward communication to managers and stakeholders, and downward communication and coaching to more junior producers
Manage and adhere to event budgets and identify opportunities for cost savings
Manage communication, book travel logistics for speakers, and provide other administrative support if needed
Own post-event activities such as processing of invoices, reconciling the budget, reporting on attendance, developing recap presentations, running debriefs, and collecting video and photo assets
Maintain a strong understanding of industry trends and developments; recommend enhancements to improve the totality of the experience and production
Support the Live director team as needed on event concepting, business planning and reporting; build and improve new processes and operations, support special projects as needed; be familiar with all functions of the Live business and assist directors across commercial events, brand events, content development and booking, and audience and promotion
Serve as a resource and advocate for the Live team on event strategies, structures, and best practices; support leadership to help drive forward new initiatives and mandates with the team
Support in onboarding new team members across processes and operations